Pack out faster: Scan-to-Pack QR Codes are here

We’re excited to introduce the availability of Scan-to-Pack QR Codes for Encircle Contents. Now in beta for all customers, you can generate, print, and scan unique labels for every box on a pack-out—from the web app before the job, to the field app the moment packing starts.

No more handwritten labels. No more duplicate box numbers. No more broken systems held together with sharpies and hope.

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Scan-to-Pack QR Codes capabilities

• Generate before the job: Build and export your full label set from the web app before anyone sets foot on site
• Unique by design: Every code is one-of-a-kind, so no two boxes can collide—even when you’re working offline
• Flexible label formats: Choose your sheet format, set the number of sheets and export to PDF for any standard or thermal printer
• Custom tags and color coding: Flag special handling, priority items or storage zones before the crew ever touches a box
• Scan to assign: In the field, point your phone at a label and the box is assigned instantly—no typing, no conventions to memorize
• Sticky box setting: Keep a box open while scanning multiple items and it stays selected automatically—scan it once, then add as many items as you need without rescanning each time
• Generic labels: Generate job-agnostic QR labels that work on any claim. Keep a pack on hand so you’re never caught without labels on site
• Offline-ready: Dead zones don’t slow you down. Everything queues and syncs the moment you reconnect
• Reassign on the fly: Need to move an item to a different box? Open the item details and scan a new label
• Box manager scanning: Open the box manager and scan any box to see exactly what’s packed inside
• Professional, consistent format: Every label comes out of Encircle in the same clean, standardized layout—no sharpie scrawl, no size variation, no one tech’s handwriting versus another’s. Your documentation looks the same on every job

What’s coming Summer 2026

Scan-to-Pack QR Codes is currently in beta—more QR code and pack-out functionality is coming later this Summer, including:

• Scan-to-Track: Follow items through every stage of the contents workflow, from pack-out to storage to delivery
• Location Tracking: Know exactly where any item is at any point in time—warehouse bay, storage unit, delivery address
• Item Inventory Manager: One-Stop-Shop for all item info – find any item instantly with streamlined search and sorting, box information, and item location

We’ll share more details as each piece ships. In the meantime, get your crew comfortable with scanning now—the rest of the workflow will slot right in.

How it fits in your workflow

Scan-to-Pack QR Codes has two phases: before the job and in the field.

Before the job (web app):

1. Open the QR Codes tab in the job and preview your labels
2. Choose your sheet format and label size
3. Add custom tags, color coding and edit the text label—job info pre-populates automatically
4. Set the number of sheets and export to PDF
5. Print with any standard or thermal printer

In the field (mobile app):

1. Point your phone at a label to scan and assign a box
2. Keep packing—unique codes mean no overlap, no naming conventions to track
3. If you’re offline, keep going. Everything syncs when you reconnect
4. Reassign an item anytime by opening the item details and scanning a new label
5. Use the box manager to scan any box and see what’s inside

Pro Tip: Export and print your labels the night before a large pack-out. Your crew can start scanning the moment they walk in the door.

No more overlap, no more lost time

Most contents teams have some version of the same system: a spreadsheet, a whiteboard, a dedicated person calling out box numbers on the radio. It works—until it doesn’t. One illegible label, one repeated number, one offline device and the whole thing starts to unravel.

Scan-to-Pack QR Codes makes that problem structurally impossible.

• Unique codes mean zero collisions: Two techs can’t accidentally write the same box number
• No naming convention to enforce: Crew doesn’t need to remember a system—just scan
• Mistakes surface immediately: Not at the warehouse, not at delivery
• Offline? Still fine: The sync queue handles it once you’re back in range

“[Using Item Descriptions and QR Codes] We just did a extensive full fire content packout in less than a week. We had the entire upstairs—which was three bedrooms, two walk-in closets, a full bathroom, and the laundry room—in two days.”

Jeff Durrer, First General Kitchener-Waterloo

Get the most out of Scan-to-Pack QR Codes

A few things that make your labels work harder in the field:

• Choose the label size that’s right for you: Encircle supports many different label sizes—pick one that fits the amount of information you want on the label. Bigger labels give you more room for custom details; smaller ones work when space on the box is tight.
• Customize labels to suit your workflow: Use the custom section to add initials, job codes, unique identifiers or any other details your team relies on. Every shop runs differently—your labels can reflect that.
• Color code intentionally: Color coding saves real time in the field. Code by disposition, room, status—whatever your crew actually uses to make decisions on site.
• Label boxes before loading: Once a box is stacked, getting to the label gets harder.
• Print in advance or pack generic labels to-go: Printing labels before the job lets your crew focus on packing, not setup. If you’re in a rush—or run out mid-job—generic QR labels work on any claim and are worth keeping on hand.

Designed for real teams

Pack-outs are already enough to manage. Scan-to-Pack QR Codes takes box tracking off the mental load entirely—for whoever’s running the job and whoever’s watching from the office.

• Field techs scan and move on without stopping to write, check or double-check anything
• Office teams see exactly which box each item is in without calling the crew mid-job
• Warehouse staff can scan any box on arrival and know what’s inside before it’s opened

And because the system is built on unique codes rather than naming conventions, onboarding a new tech is instant. There’s nothing to learn. Just hand them a label and a phone.

Get started with Scan-to-Pack QR Codes

Scan-to-Pack QR Codes is available now in Encircle Contents. Update your app and start scanning.

Not yet using Encircle Contents? It’s included in your Encircle plan—check the Learning Hub to get set up or talk to your account rep.

Not yet an Encircle customer? Start a free trial today and get 14 days of the full Encircle field documentation platform, Encircle AI features and five free Floor Plans.