AI Item Descriptions is here: See it, snap it, pack it, done

We’re excited to introduce Item Descriptions, powered by Encircle AI. Now you can document items with the snap of a photo.

With just one photo, our AI automatically generates a complete, standardized description in seconds, helping your team move quicker while keeping everything consistent.

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Item Description capabilities

• Fast, automatic descriptions: Snap a photo and let AI handle the details with no need to type everything out manually.
• Work alongside AI: Descriptions generate while the item is open so techs can double check accuracy and make edits right away.
• Capture multiple items at once: Take one photo of several items, tap each one in the picture, and Encircle will create separate records automatically.
• Upload in bulk from the web app: Office teams can upload batches of photos and let AI generate descriptions behind the scenes—perfect for large losses.

How it fits in your workflow

Using Item Descriptions is simple:

1. Take your first photo
2. Tap ‘Done’
3. Keep taking your photos. Item Descriptions will run in the background.
4. Review and/or edit when you’re ready

Pro Tip: If you’re offline, keep taking your photos. Once your device connects to the internet, your descriptions will generate.

Item Descriptions for multilingual crews

Item Descriptions makes it easier for teams who speak different languages to work faster and more confidently, without any extra tools or translation steps.

Instead of relying on manual translation or tools, techs simply capture the photo and the AI generates the description in English (regardless of the device’s language settings.)

“Some of our crew don’t have very good English. So what [Item Descriptions] has done is they’re able to take the photos of the items and then they don’t have to use Google translate. It puts it all there for them. They already know what the item is and then they’re just focusing on the salvageability of the item, how to treat the item, and then go from there.”

Ahsan Khan, MyContents

Fewer steps, less friction, faster crew onboarding, and more time spent on the work that matters most.

Cut your packout time in half

Packouts move fast, and documentation can be the thing that slows your team down.

Item Descriptions helps your crew capture accurate item data on the fly without stopping to type, translate, or second-guess descriptions.

• Snap and go: Take a photo and keep working while our AI fills in the details
• Reduce manual entry: Less time writing descriptions, more time handling items with care
• Stay consistent under pressure: Even on large or chaotic losses
• Process more items, faster: Especially when combined with multi-item capture

Field teams are seeing up to 50% time savings when packing out using Item Descriptions.

Get the most out of Item Descriptions

Here are a few small things you can do to get the best, most accurate descriptions:

• Get the shot right: Focus on the main item, filling about 70-80% of the frame.
• Show important details: Capture brand names, logos, and labels as well as model or serial numbers, if possible.
• Set it up for success: Use the best lighting you can, hold steady and let the camera focus while keeping the background simple and uncluttered.
• When photographing multiple items: Spread items out slightly so they’re easy to distinguish and stage them naturally (like unfolded clothing)
• Stay in control: Add or edit details anytime, the AI won’t overwrite your work. Add extra photos or notes.

What to avoid:

• Taking wide room shots instead of focusing on items
• Moving while taking photos, resulting in blurred pictures
• Blocking labels with fingers or shadows
• Shooting from extreme or distorted angles (wide angle, etc.)
• Busy or cluttered backgrounds
• Items that are heavily covered or hidden
• Severely damaged, non-restorable items that are hard to identify (these are best described manually)

Designed for real teams

Whether you’re in the field or in the office, Item Descriptions is built to support how you actually work:

• Field teams can capture and move on without slowing down
• Office teams can process large batches of images quickly and easily

And because it starts working at the time of capture, the tech can see and verify descriptions while the item is still in their hand.

Get started with Item Descriptions

Let Item Descriptions—and the rest of Encircle AI—help your team document faster, stay consistent, and reduce manual work—without changing how you actually work.

Item Descriptions is now available in-app to try for free until May 27, 2026. You don’t need to do anything—just start snapping pics and watch the magic happen.

Not yet an Encircle customer? Start a free trial today and get access to 14 days of the full Encircle field documentation platform, Encircle AI features, and 5 free Floor Plans.